06.11.22 CHRISTMAS SHOPPING EVENT Shotton Hall, Peterlee SR8 2PH

Shotton Hall is a beautiful grand house (Built 1760) and in it's own grounds.  Popular venue for weddings and large functions.  Fully DDA Compliant (Wheelchair access).   Quick access southbound off A19.



Sunday 6th Nov 2022, Christmas Shopping Event 11am to 4pm.

Vibe:  This is not a 'Craft fair' although craft is allowed.  This is QUALITY fayre and aimed at businesses who mean business, offering a top notch presentation and product on the day.  DECOR, GIFTS, TREATS and SERVICES,  INCLUDING as:  gift, hampers, food, drink, sweet, Cards, decorations, vouchers for lunch, beauty treatment or a Reiki massage.  (Not forgetting to treat our our furry friends too).

 
I (handmadebyhells) will be there selling too with a vast range of my Christmas cards and money wallets.  I will also have Cellophanes, Tissue papers sheets & shred, pull bows, small gift boxes. Gift bags, bottle bags etc etc. Oh yes and GINGER WINE.   I'm bang in the centre with a U-table arrangement.

THE ROOM is approx 94ft long x 45ft at widest points.  Room is accessible via main entrance, through the foyer and straight in.  Two entrances will be open on the day to ease setting  up however only the main entrance will be used during 'opening times'.
POSSIBLE OUTDOOR:  Given the date, we are unable to plan yet for any outdoor gazebos weather will dictate this decision around 7-10days before event.  If you're interested in OUTDOOR, TEXT me 07766130213, don't email.  IF this goes ahead, stallholders will need their own gazebo and battery indoor lights.

Floor plan

There are various plots/tables available to suit all needs.  Each are priced accordingly.  Some are plots only, some include tables, please DOUBLE CHECK your requirements before booking.    Each has a type LETTER and the NUMBER of the table, please choose several preferences as some plots be be gone already.  If you or a member of your party is disabled and needs better access to your stall, please TELEPHONE me and we can discuss best plot for your access to/from your stall as well as to suit your business.
 
Pathways generally around the room are minimum 4ft wide.
 
The configuation of the tables has been designed to keep customers engaged and present as long as possible.  I have also set aside a small seating area for buyers to take a minute and contemplate their next purchase, maybe enjoy a drink (Hot beverage vendor outide next to the main entrance).   My experience of long lines of parralell tables have a rat run effect, customers lash past, don’t see much of whats on offer and their out and we just DON’T want that.

VERY IMPORTANT;  *Plot sizes are strict.  PLEASE READ  They will be marked on the floor with tape, your business, stalls, chairs, stock must remain inside it and NOT encroach onto other plots or pathways.  If you want stuff infront of your table, you must pull your table back and it must fit within the boundary of your plot. 

£20 Plot (B) 8x6ft. (nos 1-17)  This is plot only, most of these are wall position.  You will need to bring your own table if you require one but chairs are provided.  You can fill your plot how you please, table, shelving, stands, whatever. (no.10 NOT AVAILABLE until decision is made for OUTDOOR)

£40 Table (D) 9ft x 6.5ft (Nos 18-24)   Table / Counter top only.  9ft,4" x 6ft,6".   Table is configured into a U shape.  2 long sides of 9ft,4" long bridged by a 2'2" sq table.  Total length of 20ft,6" of counter top space.  Counter is 2ft,2" wide.  Surrounded by pathways on 3 sides there is NO ROOM for product or stands on the floor it would become a tripping hazard.    Space inside the U is 7ft,2" x 2ft,2".    Chairs provided if req

£28 Plot (F) 8x10ft profile (nos 26 & 27) This is plot space only, 8ft wide along a straight wall x 10ft into the room.    You will need to bring your own tables if you require one but chairs are provided.  Ideal for display stands, shelving, artworks, etc. You can fill your plot how you please, table, shelving, stands, whatever. 

£28 Plot (G) 10x8ft landscape (Nos 28 & 29)  This is plot space only, 10ft wide along the wall x 8ft into the room. (29 backs onto the french doors onto the grounds outside.  Lots of light)  You will need to bring your own tables if you require one but chairs are provided.  Ideal for display stands, shelving, artworks, etc. You can fill your plot how you please, table, shelving, stands, whatever.   

£20 Plot (A) 6x7.5ft+  Right next to main entrance.  There are two doors on the back wall of this plot as you can see from the plan.  These are in/out for kitchen and will not be used during the event.  The recess along the wall if 7.5ft but there is a little more wall space you can use for something not too bulky, as suggested on the plan.  6 ft deep outward into the room.  The main doors open outwards so you are not behind doors. chairs provided.

£28 Table (31C) 10ft.  On a plot 10ft x 6ft ALREADY BOOKED

25E - large plot
- ALREADY BOOKED

BOOKING
 
INSURANCE: 
You must have your own public liability insurance/market trader policy is ideal if you're not already covered. CMTIA are great.  Apply online £59 sorts you for the whole year. www.cmtia.co.uk.   I need sight of valid policy documents 2 weeks before event latest.  Email, screenshot, photo.  If you’re trading WITHOUT insurance, you really shouldn’t be and you WON’T be trading with us. 
 
FOOD SELLERS:  To trade with us you must be registered with your local council and have an excellent food hygene score.  Fresh food, spit guards are an excellent assurance for customers.
 
SOAPS, BATHBOMBS, WAX MELTS, CANDLES  if you are making these for sale you should have CPSR and CPLP conformance & be registered with loval EHO where necessary.

ALCOHOL:  An application will be made for OFF SALES licence for alcohol.  If you intend to sell alcohol, please enquire at time of booking.

ADVERTISING RESOURCES
by the 30th Sept I will have fb event and digital poster created. It’s ALL our responsibility to get this out there, most of us have different contact/address book, lets utilize the power of social media.   

BOOKING:  If you’ve been invited here, please TELEPHONE me to discuss your plot requirements (I will give you a PLOT REF NUMBER) and I’ll pencil you in, please don’t text/inbox/email.
 
Payment secures your booking!  Whilst we can chat and I can pencil you in, its only when you make payment that you’re in for sure, payment via Bank transfer and please quote your PLOT REFERENCEwith the payment.   I allow up to 5 working days for you to make payment after provisional booking.  (eg, book Friday, I would expect payment before midnight following Friday night).
 
CANCELLATION;  I have a non-refund policy for cancellations.  If EVENT has to be cancelled then absolutely you will get your payment back.   If I have to fill the spot and I manage to re-sell it, those monies will be donated to our guest charity for the day, Ark Thereapies Animal Sanctuary
 
TERMS & CONDITIONS; 
You should have just read them all .  You will be asked to confirm your agreement, by way of replying to my email, the one that invited you here.
 
                        -oOo-


ON THE DAY
 
  • Trading:  OPEN to public 11am until 4pm.  Sellers MUST NOT pack up before 4pm.  If you cannot stay until 4pm, please don't book. 
  • Set up/pack up:  Hall will be open from 9.30am until 4.30pm.  2 main doors will be open to ease traffic during this time.
  • Parking  Pull up to the entrances to unload etc then move your vehicle to the left side of the entrance to a designated area.  There is a canny car park but we're expecting lots of buyers too so lets make sure there's plenty space for them to stay. 
  • Chair requirements:  I'll sort them around a week before via group chat.
  • Lunch/refreshments.  Best bring a packed lunch with you.  There will be a hot drinks vendor outside.
  • Rubbish.  Please take it home with you
 


ANYTHING ELSE?  if I've missed something, just ask
Helen Knight
handmadebyhells

hbhcrafts@aol.com
07766 375236
07766 130213